{"id":545,"date":"2025-08-01T09:56:04","date_gmt":"2025-08-01T09:56:04","guid":{"rendered":"https:\/\/comng.ai\/ws\/?post_type=wz_knowledgebase&#038;p=545"},"modified":"2025-08-01T13:35:24","modified_gmt":"2025-08-01T13:35:24","slug":"mastering-task-management-from-creation-to-completion","status":"publish","type":"wz_knowledgebase","link":"https:\/\/comng.ai\/ws\/knowledgebase\/mastering-task-management-from-creation-to-completion\/","title":{"rendered":"Mastering Task Management"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\">Mastering Task Management: From Creation to Completion<\/h3>\n\n\n\n<p><strong>Audience:<\/strong>&nbsp;All project members.<\/p>\n\n\n\n<p><strong>Goal:<\/strong>&nbsp;To provide a comprehensive guide to viewing, creating, managing, and utilizing the advanced AI features within the &#8220;Tasks&#8221; section of a project.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p>The&nbsp;<strong>Tasks<\/strong>&nbsp;page is your central hub for all the work that needs to be done in your project. Here you can see a detailed list of every task, create new ones, manage subtasks, and use powerful AI tools to generate and optimize your work plan.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Part 1: The Task List View<\/strong><\/h3>\n\n\n\n<p>When you click on&nbsp;<strong>Tasks<\/strong>&nbsp;in the left menu, you land on the main task list.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"eeeff0\" data-has-transparency=\"false\" style=\"--dominant-color: #eeeff0;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"528\" sizes=\"auto, (max-width: min(42rem, 1024px)) 100vw, min(42rem, 1024px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-47-1024x528.avif\" alt=\"\" class=\"wp-image-546 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-47-1024x528.avif 1024w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-47-300x155.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-47-768x396.avif 768w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-47-1536x792.avif 1536w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-47.avif 1909w\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Task List:<\/strong>&nbsp;The main body of the page shows all project tasks. Each task has a&nbsp;<strong>+<\/strong>&nbsp;icon to its left. Click this icon to expand the task and see its full details without leaving the page.<\/li>\n\n\n\n<li><strong>Filtering and Searching:<\/strong>&nbsp;Above the list, you have several tools to find specific tasks quickly:\n<ul class=\"wp-block-list\">\n<li>Use the dropdown menus to filter by&nbsp;<strong>Status<\/strong>&nbsp;(e.g., Pending, In Progress),&nbsp;<strong>Type<\/strong>&nbsp;(e.g., Legal, Design), or assigned team&nbsp;<strong>Member<\/strong>.<\/li>\n\n\n\n<li>Use the&nbsp;<strong>Search tasks&#8230;<\/strong>&nbsp;bar to find a task by typing in a keyword.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Part 2: Creating and Adding Tasks<\/strong><\/h3>\n\n\n\n<p>CoMng.AI gives you multiple ways to add tasks, from simple manual entry to powerful AI generation.<\/p>\n\n\n\n<p><strong>A) Manually Adding a Task<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click the blue&nbsp;<strong>+ Add Task<\/strong>&nbsp;button. A sidebar will open.<\/li>\n\n\n\n<li>Fill in the task details manually.<\/li>\n\n\n\n<li><strong>AI-Assisted Manual Entry:<\/strong>&nbsp;For a major boost, simply enter a&nbsp;<strong>Title<\/strong>&nbsp;for your task (e.g., &#8220;Draft Q3 Newsletter&#8221;) and click the&nbsp;<strong>Suggest Task Details<\/strong>&nbsp;button at the top of the sidebar. The AI will automatically fill in a detailed&nbsp;Description, suggest a&nbsp;Task Type,&nbsp;Required Resources,&nbsp;Estimated Costs, and&nbsp;Estimated Effort.<\/li>\n\n\n\n<li>Click&nbsp;<strong>Save Task<\/strong>.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"aeafaf\" data-has-transparency=\"false\" style=\"--dominant-color: #aeafaf;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"538\" sizes=\"auto, (max-width: min(42rem, 1024px)) 100vw, min(42rem, 1024px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-48-1024x538.avif\" alt=\"\" class=\"wp-image-547 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-48-1024x538.avif 1024w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-48-300x158.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-48-768x404.avif 768w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-48-1536x807.avif 1536w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-48.avif 1908w\" \/><\/figure>\n\n\n\n<p><strong>B) Creating Tasks from Voice<\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click the green&nbsp;<strong>Voice Tasks<\/strong>&nbsp;button.<\/li>\n\n\n\n<li>A pop-up will appear allowing you to either&nbsp;<strong>Record Voice<\/strong>&nbsp;directly in the app or&nbsp;<strong>Upload Audio<\/strong>&nbsp;from a file.<\/li>\n\n\n\n<li>Speak naturally about the work that needs to be done. For example: &#8220;We need to set up a new server, install the database, and then configure the firewall for the production environment.&#8221;<\/li>\n\n\n\n<li>CoMng.AI will analyze the audio and automatically create separate, detailed tasks for each item you mentioned.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"afafb0\" data-has-transparency=\"false\" style=\"--dominant-color: #afafb0;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"538\" sizes=\"auto, (max-width: min(42rem, 1024px)) 100vw, min(42rem, 1024px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-49-1024x538.avif\" alt=\"\" class=\"wp-image-548 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-49-1024x538.avif 1024w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-49-300x158.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-49-768x404.avif 768w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-49-1536x808.avif 1536w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-49.avif 1898w\" \/><\/figure>\n\n\n\n<p><strong>C) Generating Tasks from Project Goals<\/strong><\/p>\n\n\n\n<p>If your project&#8217;s scope changes, you can generate new tasks based on your core objectives.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Click the dropdown arrow on the&nbsp;<strong>Add Required Tasks<\/strong>&nbsp;button.<\/li>\n\n\n\n<li>Select whether you want to generate tasks&nbsp;<strong>From Milestones<\/strong>,&nbsp;<strong>From Goals<\/strong>, or&nbsp;<strong>From Risks<\/strong>.<\/li>\n\n\n\n<li>The AI will analyze that part of your project and add any missing tasks required to achieve those objectives.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"eeeff0\" data-has-transparency=\"false\" style=\"--dominant-color: #eeeff0;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"532\" sizes=\"auto, (max-width: min(42rem, 1024px)) 100vw, min(42rem, 1024px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-50-1024x532.avif\" alt=\"\" class=\"wp-image-549 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-50-1024x532.avif 1024w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-50-300x156.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-50-768x399.avif 768w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-50-1536x799.avif 1536w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-50.avif 1908w\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Part 3: Managing an Individual Task<\/strong><\/h3>\n\n\n\n<p>To work with a specific task, click the&nbsp;<strong>+<\/strong>&nbsp;icon to expand it.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"edeeef\" data-has-transparency=\"false\" style=\"--dominant-color: #edeeef;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"533\" sizes=\"auto, (max-width: min(42rem, 1024px)) 100vw, min(42rem, 1024px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-51-1024x533.avif\" alt=\"\" class=\"wp-image-550 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-51-1024x533.avif 1024w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-51-300x156.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-51-768x400.avif 768w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-51-1536x799.avif 1536w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-51.avif 1904w\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Viewing Details:<\/strong>&nbsp;The expanded view shows you everything you need to know: its detailed description, required resources, estimated effort and cost, success factors, and due date.<\/li>\n\n\n\n<li><strong>Deleting a Task:<\/strong>&nbsp;Click the&nbsp;<strong>Delete<\/strong>&nbsp;button to permanently remove the task.<\/li>\n\n\n\n<li><strong>Editing a Task:<\/strong>&nbsp;Click the&nbsp;<strong>Edit<\/strong>&nbsp;button. This will open the familiar sidebar where you can change any of the task&#8217;s details.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"aeafb0\" data-has-transparency=\"false\" style=\"--dominant-color: #aeafb0;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"533\" sizes=\"auto, (max-width: min(42rem, 1024px)) 100vw, min(42rem, 1024px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-52-1024x533.avif\" alt=\"\" class=\"wp-image-551 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-52-1024x533.avif 1024w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-52-300x156.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-52-768x400.avif 768w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-52-1536x800.avif 1536w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-52.avif 1905w\" \/><\/figure>\n\n\n\n<p><strong>Working with Subtasks<\/strong><\/p>\n\n\n\n<p>For complex tasks, you can break them down into smaller, manageable subtasks.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>From the expanded task view, click the&nbsp;<strong>Subtasks<\/strong>&nbsp;button.<\/li>\n\n\n\n<li>A pop-up will appear. You have two choices:\n<ul class=\"wp-block-list\">\n<li><strong>+ Add Subtask<\/strong>: Manually add a subtask one by one.<\/li>\n\n\n\n<li><strong>Generate Subtasks&nbsp;(Recommended)<\/strong>: Click this button and let the AI automatically create a complete list of logical subtasks needed to accomplish the main task.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Once generated, you can manage the subtasks from this pop-up.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img data-dominant-color=\"dfe3e3\" data-has-transparency=\"true\" style=\"--dominant-color: #dfe3e3;\" loading=\"lazy\" decoding=\"async\" width=\"851\" height=\"272\" sizes=\"auto, (max-width: min(42rem, 851px)) 100vw, min(42rem, 851px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-53.avif\" alt=\"\" class=\"wp-image-552 has-transparency\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-53.avif 851w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-53-300x96.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-53-768x245.avif 768w\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full\"><img data-dominant-color=\"e6e8e8\" data-has-transparency=\"true\" style=\"--dominant-color: #e6e8e8;\" loading=\"lazy\" decoding=\"async\" width=\"902\" height=\"601\" sizes=\"auto, (max-width: min(42rem, 902px)) 100vw, min(42rem, 902px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-54.avif\" alt=\"\" class=\"wp-image-553 has-transparency\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-54.avif 902w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-54-300x200.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-54-768x512.avif 768w\" \/><\/figure>\n\n\n\n<p>When you return to the main task list, the parent task will now display all of its subtasks neatly underneath it.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"ebeced\" data-has-transparency=\"false\" style=\"--dominant-color: #ebeced;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"532\" sizes=\"auto, (max-width: min(42rem, 1024px)) 100vw, min(42rem, 1024px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-55-1024x532.avif\" alt=\"\" class=\"wp-image-554 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-55-1024x532.avif 1024w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-55-300x156.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-55-768x399.avif 768w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-55-1536x797.avif 1536w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-55.avif 1901w\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Part 4: Advanced and Bulk Actions<\/strong><\/h3>\n\n\n\n<p>The toolbar at the top of the page contains several powerful tools for managing your tasks at a higher level.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Optimize Timeline<\/strong>: Click this to have the AI analyze all task dependencies, durations, and due dates, automatically rearranging the schedule to create the most efficient timeline possible.<\/li>\n\n\n\n<li><strong>Delete Multiple<\/strong>: This opens a window allowing you to check off multiple tasks and delete them all in a single action.&nbsp;<\/li>\n\n\n\n<li><strong>Manage Shares<\/strong>: Use this to share specific tasks with external parties in a secure, real-time view.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Part 5: Using Advanced Task Actions and AI<\/strong><\/h3>\n\n\n\n<p>Beyond basic editing and subtasks, CoMng.AI packs powerful analytical and generative tools into every single task. You can access these from the buttons on an expanded task.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>A) Get Insights: Ask a Specific Question<\/strong><\/h4>\n\n\n\n<p>Have a question directly related to a task? Use &#8220;Get Insights&#8221; to ask the AI.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>From the expanded task view, click the purple&nbsp;<strong>Get Insights<\/strong>&nbsp;button.<\/li>\n\n\n\n<li>A pop-up will appear. Type your question into the box. For example: &#8220;What are the most common legal mistakes to avoid for this business structure?&#8221; or &#8220;Summarize the key challenges for this task.&#8221;<\/li>\n\n\n\n<li>Click&nbsp;<strong>Get Insights<\/strong>.<\/li>\n<\/ol>\n\n\n\n<p>The AI will analyze your question in the full context of your project and generate a detailed answer as a brand new note in your&nbsp;<strong>Notes (Docs)<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"a09fa0\" data-has-transparency=\"false\" style=\"--dominant-color: #a09fa0;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"531\" sizes=\"auto, (max-width: min(42rem, 1024px)) 100vw, min(42rem, 1024px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-56-1024x531.avif\" alt=\"\" class=\"wp-image-556 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-56-1024x531.avif 1024w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-56-300x156.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-56-768x398.avif 768w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-56-1536x797.avif 1536w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-56.avif 1907w\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>B) The &#8220;More Actions&#8221; Menu<\/strong><\/h4>\n\n\n\n<p>The&nbsp;<strong>More Actions<\/strong>&nbsp;button reveals a menu packed with AI tools and utilities designed to help you plan, execute, and collaborate.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"eeeeef\" data-has-transparency=\"false\" style=\"--dominant-color: #eeeeef;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"533\" sizes=\"auto, (max-width: min(42rem, 1024px)) 100vw, min(42rem, 1024px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-57-1024x533.avif\" alt=\"\" class=\"wp-image-557 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-57-1024x533.avif 1024w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-57-300x156.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-57-768x400.avif 768w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-57-1536x800.avif 1536w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-57.avif 1901w\" \/><\/figure>\n\n\n\n<p>Here\u2019s a breakdown of what each option does:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>AI-Powered Document Generation<\/strong><\/h4>\n\n\n\n<p>The following actions automatically create a new, detailed document in your&nbsp;<strong>Notes (Docs)<\/strong>, saving you hours of writing:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Create Guide:<\/strong>&nbsp;Generates a &#8220;how-to&#8221; guide with step-by-step instructions on how to successfully complete the task.<\/li>\n\n\n\n<li><strong>Risk Assessment:<\/strong>&nbsp;Produces a formal risk analysis for this specific task, identifying potential issues and suggesting mitigation strategies.<\/li>\n\n\n\n<li><strong>Create Workplan:<\/strong>&nbsp;Creates a detailed, micro-level work plan just for this task.<\/li>\n\n\n\n<li><strong>Analyze Effort:<\/strong>&nbsp;Provides a comprehensive breakdown and justification for the task&#8217;s effort and cost estimates.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Executing Tasks with AI<\/strong><\/h4>\n\n\n\n<p>For tasks that involve content creation, research, or analysis, the AI can often do the work for you.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Execute with AI:<\/strong>&nbsp;This triggers a guided execution. The AI will first present you with a form asking for specific information it needs to complete the task with high accuracy. Your answers provide the necessary context for a quality result.&nbsp;<\/li>\n\n\n\n<li><strong>Quick Execute with AI:<\/strong>&nbsp;This command (available in the menu) tells the AI to perform the task immediately using only the information it already has. It&#8217;s faster but less tailored than the guided execution.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img data-dominant-color=\"f0f0f2\" data-has-transparency=\"false\" style=\"--dominant-color: #f0f0f2;\" loading=\"lazy\" decoding=\"async\" width=\"826\" height=\"811\" sizes=\"auto, (max-width: min(42rem, 826px)) 100vw, min(42rem, 826px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-58.avif\" alt=\"\" class=\"wp-image-558 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-58.avif 826w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-58-300x295.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-58-768x754.avif 768w\" \/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Collaboration and Sharing<\/strong><\/h4>\n\n\n\n<p><strong>Discussion:<\/strong>&nbsp;Opens a dedicated chat window for this task. Team members can discuss progress and ask questions, and the entire conversation is saved with the task for future reference.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img data-dominant-color=\"f3f4f5\" data-has-transparency=\"false\" style=\"--dominant-color: #f3f4f5;\" loading=\"lazy\" decoding=\"async\" width=\"818\" height=\"648\" sizes=\"auto, (max-width: min(42rem, 818px)) 100vw, min(42rem, 818px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-59.avif\" alt=\"\" class=\"wp-image-559 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-59.avif 818w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-59-300x238.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-59-768x608.avif 768w\" \/><\/figure>\n\n\n\n<p><strong>Share:<\/strong>&nbsp;Lets you generate a secure, password-protected link to share a real-time view of the task with external people (like clients or contractors) who are not users in your CoMng.AI account. You can also set an expiration date for the link.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img data-dominant-color=\"eceeef\" data-has-transparency=\"false\" style=\"--dominant-color: #eceeef;\" loading=\"lazy\" decoding=\"async\" width=\"627\" height=\"388\" sizes=\"auto, (max-width: min(42rem, 627px)) 100vw, min(42rem, 627px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-60.avif\" alt=\"\" class=\"wp-image-560 not-transparent\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-60.avif 627w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-60-300x186.avif 300w\" \/><\/figure>\n\n\n\n<p><strong>Export Task:<\/strong>&nbsp;Creates a complete, self-contained HTML file of the task&#8217;s details, which you can save, print, or email.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Managing Project Structure<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Find Dependencies:<\/strong>&nbsp;Tells the AI to analyze your entire project and automatically identify other tasks that are dependent on this one, or that this task depends on. The results are added to the&nbsp;<strong>Dependencies<\/strong>&nbsp;section of your project.<\/li>\n\n\n\n<li><strong>Create Activity:<\/strong>&nbsp;A quick shortcut to log time and report the work you&#8217;ve done on this specific task.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-dominant-color=\"aeafb1\" data-has-transparency=\"true\" style=\"--dominant-color: #aeafb1;\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"529\" sizes=\"auto, (max-width: min(42rem, 1024px)) 100vw, min(42rem, 1024px)\" src=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-62-1024x529.avif\" alt=\"\" class=\"wp-image-563 has-transparency\" srcset=\"https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-62-1024x529.avif 1024w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-62-300x155.avif 300w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-62-768x397.avif 768w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-62-1536x793.avif 1536w, https:\/\/comng.ai\/ws\/wp-content\/uploads\/2025\/07\/image-62.avif 1915w\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/comng.ai\/ws\/knowledgebase\/linking-your-project-how-to-manage-task-dependencies\/\">Linking Your Project: How to Manage Task Dependencies<\/a><\/div>\n<\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Provide a comprehensive guide to viewing, creating, managing, and utilizing the advanced AI features within the &#8220;Tasks&#8221; section of a project<\/p>\n","protected":false},"author":1,"featured_media":546,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"wzkb_category":[148],"wzkb_tag":[164,150,153,163,160,155,162,159,165,161],"class_list":["post-545","wz_knowledgebase","type-wz_knowledgebase","status-publish","has-post-thumbnail","hentry","wzkb_category-basic","wzkb_tag-best-practices","wzkb_tag-comng-ai","wzkb_tag-productivity","wzkb_tag-project-completion","wzkb_tag-project-lifecycle","wzkb_tag-project-managers","wzkb_tag-task-creation","wzkb_tag-task-management","wzkb_tag-team-efficiency","wzkb_tag-workflow-management"],"_links":{"self":[{"href":"https:\/\/comng.ai\/ws\/wp-json\/wp\/v2\/wz_knowledgebase\/545","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/comng.ai\/ws\/wp-json\/wp\/v2\/wz_knowledgebase"}],"about":[{"href":"https:\/\/comng.ai\/ws\/wp-json\/wp\/v2\/types\/wz_knowledgebase"}],"author":[{"embeddable":true,"href":"https:\/\/comng.ai\/ws\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/comng.ai\/ws\/wp-json\/wp\/v2\/comments?post=545"}],"version-history":[{"count":8,"href":"https:\/\/comng.ai\/ws\/wp-json\/wp\/v2\/wz_knowledgebase\/545\/revisions"}],"predecessor-version":[{"id":711,"href":"https:\/\/comng.ai\/ws\/wp-json\/wp\/v2\/wz_knowledgebase\/545\/revisions\/711"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/comng.ai\/ws\/wp-json\/wp\/v2\/media\/546"}],"wp:attachment":[{"href":"https:\/\/comng.ai\/ws\/wp-json\/wp\/v2\/media?parent=545"}],"wp:term":[{"taxonomy":"wzkb_category","embeddable":true,"href":"https:\/\/comng.ai\/ws\/wp-json\/wp\/v2\/wzkb_category?post=545"},{"taxonomy":"wzkb_tag","embeddable":true,"href":"https:\/\/comng.ai\/ws\/wp-json\/wp\/v2\/wzkb_tag?post=545"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}